Did you know that you can tag people in emails? If you type the "@" symbol and then begin typing someone's name Outlook will allow you to tag them.
Once you find the name of the person you want email press enter; Outlook will finish writing out the name for you and automatically add that person's email in the "TO" box.
This is a great tool for communicating assignments to multiple people on a project in a single message. By default, it will place the person's whole name but you can easily delete everything but the first name by pressing "backspace".
When the recipient receives the email there will be an "@" symbol next to where you would flag the email (right side of the preview box above the date) so that they can clearly see that they were mentioned.
In your inbox, you can sort by "Mentioned Mail" to show only emails you have been tagged in.
If you want to use the "@" symbol but don’t want to use mentions just hit the "Esc" key. Another benefit is that their contact becomes clickable in the body of the email so anyone copied on the email can very quickly send them a Skype message or a private email.
Find out more about @Mentions over at Microsoft.
If you think you will ever use this tip, please like it and share it with a friend. As always, reach out if you have any questions.
6/5/2018 07:20:45 am
Great tip! I will try it as soon as I get home. County computers are running Outlook 2013.
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Ralph Kreider strives to help make the construction industry more effective.