In 2015, I committed myself to being completely paperless. I did so because I got tired of the constant clutter of paper in my life. I used paper for everything, from document storage to my to do list. Sticky notes. It actually got to the point where I spent more time managing my sticky notes than accomplishing my to dos. Yeah, that bad. In fact it got so bad that my colleagues decided to sticky note my entire office. As seen below,
If you are like me, after you are finished marking up a set of drawings, it's difficult to tell which side is up because page is just covered. What I have found though is using the Note (N) markup tool with its collapsible comments really helps. And so that every single markup doesn't look the same, I recommend changing the icon and color. I encourage you to come up with a standard legend for what each icon means for your team. This standard icon list can then be saved as tool set to be shared with other team members. Find out more details on the Note (N) markup tool below.
If you have ever manually created a hyperlink inside of Bluebeam, you know it can take forever. Thankfully, Bluebeam created batch link (video, pdf) to make things a little easier. But sometimes you want to link to a spec or another document that is not a plan that can easily be referenced with the title block and page label. Sure you can use the hyperlink tool under Markup --> Hyperlink, but then you have to click open, the ellipsis (3-dots) and locate the file. That is a lot of clicks. Below are instructions for how to create a link even faster if the file has been recently opened.
If you like me, you sometimes use the evening (while watching Thursday Night Football) to catch up on a few emails that you did not get to during the day. However, I feel a little guilty sending yet another notification late at night. So I schedule my late night emails for first thing in morning using Outlook's delay delivery option. My thought is, we get enough notifications on our phones, why send another when I am don't need a response until tomorrow. In general, when we send emails, we should not anticipated an instant response. Skype, texting, and the phone are great for messages that need a more immediate response. See below for details on how to delay your next late night email.
I know most of us spend a good amount of time keeping our Outlook inbox nice and organized and never let our inboxes build up. Right? Well for those that do at least attempt to keep everything nice and organized, I have found the using the quicksteps at the top of Outlook's home tab have really increased the speed at which I can organize my inbox. The good news is that Outlook has a "Quick Steps" bar that allows you to perform your frequent actions by clicking your customized command. I often use quick steps to move items to a particular project folder or categorize an item so that I can more easily search and find it. Quick steps help me towards my goal of keeping my inbox just for those items that still require my attention. You can find the instructions below about how to move an email to a certain project folder. Don’t be afraid to explore all the options. As always, please reach out if you have any questions.
Keep "Quick" Stepping Up,